General Grant Information

Project Compatibility: Evaluate how closely your project aligns with the goals of the solicitation and the likeliness of being awarded based on the review criteria before responding to the grant solicitation.

Cost-Benefit: Determine the amount of time and resources it will take to construct the proposal compared to the project compatibility, economic benefit, and the overall likeliness of being awarded.

Evaluation of Requirements: Ensure all the grant proposal requirements have been met.

Proposal Overview: In order to clearly understand your justification for the grant request, write a brief (one half to one page) overview of the project and how it aligns with funding agency and grant in question and why the funding agency should fund it. Work to provide a thorough and clear discussion of the project and how it relates to the goals of the grant.

Define the Funding Impact: Describe how many people are impacted by the need of the grant and who will benefit and how they will benefit from the grant. Identify the methodology used for your analysis of impact and need.

Evaluation Plan: Describe how the project will be evaluated and how the findings will be reported.

Appendices: Ensure that the requested appendices are provided, i.e. resumes of staff critical to the project, financial statements etc.

Previous Proposal Re-Use: Do not re-use previous proposals. Proposals should be specific to the project, identifying the phase of the project, and expected outcomes of the project.

Introduction

During the life of the EMDP & TEDC project, progress reports will need to be submitted to the Project Monitor and Grant Officer for the EMDP and to _______ and Contracting Officer for the TEDC named in the award letter by the Tribal Contact. Pursuant to the TEDC Agreement Contract, the grantee is required to submit quarterly financial and narrative reports (which may consist of summary of events, accomplishments, problems, and/or results).

Please note: Tribal Project Contractors may not submit reports on behalf of the tribe.

Reporting Elements/Criteria

EMDP

Quarterly Reports will consist of the following three (3) elements:

1. A one (1) to two (2) page narrative summary. The summary should include a discussion of events, accomplishments, problems, results that took place during the quarter, and the planned steps for the nest quarter.
2. Quarterly Financial Status Report (Federal Financial Report, SF 425).
3. A listing of funds expended during the quarter, a statement as to how the funds were spent, and amount remaining.

Download EMDP Progress Report template

TEDC 

Document Overview  

The progress narrative component should be a one (1) to two (2) page summary of events, accomplishments, problems and results that took place during the quarter. Please reference the template on the TEDC webpage for progress reports.  

Progress Reports will consist of the following two elements:  

1. A one (1) to two (2) page narrative summary
2. Quarterly Financial Status Report (Federal Financial Report, SF 425) 

Download TEDC Progress Report template

Submission

EMDP

Reports are due thirty (30) days after the end of the respective financial quarter. Reports may be submitted in either Microsoft Word or Adobe PDF format: spreadsheet data may be submitted in Microsoft Excel, Microsoft Access, or Adobe PDF formats. All vector data and Raster images should be in Adobe PDF format.

Please email digital copies of the entire quarterly report to the Project Monitor and Grant Officer named in the EMDP Award Letter. If files are too large to be submitted through electronic mail, they may be copied to a CD, DVD, or thumb drive and mailed to DEMD.

TEDC 

Please email a digital copy of the entire progress report by the due dates in the award document. Provide one digital report and two printed copies to DEMD at: tedcgrants@bia.gov and the Department of the Interior, Division of Energy and Mineral Development, ATTENTION: TEDC Grant Program, 13922 Denver West Parkway-Suite 200, Lakewood, Colorado 80401-3142. 

Introduction

EMDP & TEDC grantees will need to submit a final report at the end of a project to the Project Monitor and Contracting Officer named in the award letter. In addition to submitting progress reports, a grantee is required to submit a final report and all deliverables, i.e. all products generated by the grant studies.

Please note: Tribal Project Contractors may not submit reports on behalf of the tribe.

Reporting Elements/Criteria

Final Reports will consist of four (4) elements:

1. A narrative summary generally discussing the project in its entirety, including a description of all deliverables.
2. All deliverables, i.e. all products generated by the grant studies. (Products include all reports and technical data obtained during the study such as geophysical data, geochemical analysis, core data, lithologic logs, assay data of samples tested, results of special tests, maps and cross sections, and technical report describing results.)
3. Final financial status report, submitted as Federal Financial Report, SF 425.
4. A listing of funds expended during the project, how the funds were spent, and any amount remaining.

Download

• EMDP final report template
• TEDC final report template

Submission

EMDP

Reports are due ninety (90) days after the end of a project. Reports may be submitted in either Microsoft Word or Adobe PDF format; spreadsheet data may be submitted in Microsoft Excel, Microsoft Access, or Adobe PDF formats. All vector data and Raster images should be in Adobe PDF format.

Please email digital copies of the entire quarterly report to the Project Monitor and Grant Officer named in the EMDP Award Letter. If files are too large to be submitted through electronic mail, they may be copied to a CD, DVD, or thumb drive and mailed to DEMD.

TEDC

Please email a digital copies of the entire quarterly report two weeks after the completion of the project. Provide one digital report and two printed copies to DEMD at: tedcgrants@bia.gov and the Department of the Interior, Division of Energy and Mineral Development, ATTENTION: TEDC Grant Program, 13922 Denver West Parkway-Suite 200, Lakewood, Colorado 80401-3142. 

General Information

The Division of Energy and Mineral Development (DEMD) offers technical assistance for the grant proposal to tribes that do not have the technical staff or consultants, or tribes who want additional technical assistance. DEMD staff can provide technical information as well as data stored by the DEMD on behalf of tribes. However, the applicant (or consultants of the applicant) must design, organize, and write the proposal, including the proposal budget.

Types of Technical Assistance

Grant Technical Assistance offered by DEMD:

• Directly working with tribes on technical sections of proposals;
• Providing technical documents and data to the tribe; and
• Providing suggestions of companies or contractors with specific expertise.

How to Request Grant Technical Assistance

All requests for technical assistance must be submitted in writing to emdpgrants@bia.gov for EMDP assistance or to tedcgrants@bia.gov for TEDC assistance.. All requests need to be received well before the end of application deadline. Even applicants not seeking technical assistance should submit proposals as far as possible in advance of the application deadline to allow DEMD staff time to provide feedback concerning any possible deficiencies, and allow for timely application revisions if necessary.

Please Note: For faster response, please CC demd@bia.gov.