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The Indian Affairs Manual

The Indian Affairs Manual (IAM) contains the current policies and directives of Indian Affairs. The IAM is organized into sections called Parts, which are the major functions and programs (for example: Budget, Trust, Education) under the authority of the Assistant Secretary of Indian Affairs. Each Part is further divided into chapters; these chapters are permanent policy which describe (in general) what each program or functional area is responsible for (what they do) and under what authority they do it.  IA programs/offices are encouraged to review their policy chapters for updates every five years, in compliance with the Administrative Procedure Act.  Compliance with the Manual is mandatory for Indian Affairs employees.  

The Parts of the Manual are organized in the following groups:

  0 – 10 Items of General Interest   
11 – 17 Relationships with Tribes, Congress, the States, and the Public
18 – 29 Management and Administration
30 – 34 Education Programs
35 – 39 Reserved
40 – 42 Law Enforcement and Security Services
43 – 48 Economic Development
49 – 56 Trust Services
57 – 57 Transportation
58 - 58 Geospatial
59 – 59 Environmental and Cultural Resources Management
60 – 69 Information Technology
70 – 75 Indian Services
76 – 76 Indian Land Consolidation Program
77 – 77 Land Buy Back Program
78 - 79 Reserved
80 – 89 Construction and Maintenance
90 – 92 Emergency Operations
93 – 100 Reserved
101 – 105 Trust Funds Management

The IAM Index is a work in progress and changes regularly as programs update their policies in conjunction with changing organizational structure and program responsibilities. Note that Chapters without document links either: have not yet been developed, or are in development/review by the appropriate program office (but not yet final and available for posting).

Parts and Chapters Title Issued/Updated Date

ITEMS OF GENERAL INTEREST (Parts 0 – 10)

Part 0Introduction and Index 
Chapter 1Introduction and Index04/23/08
2Index (Note: the ‘Index’ referred to here is this document)Work in Progress
   
Part 1Indian Affairs Directives System 
Chapter 1General11/10/14
2Federal Register Documents

Superseded by 18 IAM 2

3Indian Affairs Manual (IAM) 02/08/11
4Handbooks to the Indian Affairs Manual 02/08/11
5Regional Directives (RDs) 02/08/11
6National Policy Memoranda (NPMs) 02/08/11
7Regional Policy Memoranda (RPMs) 02/08/11

8

Assistant Secretary's Orders (ASOs)

 02/08/11

 

 

 

Part 2

Organization

 

Chapter 1

Policy and Responsibilities

10/25/99

2

Order of Succession  

10/25/99

3

Headquarters Orders of Succession

10/25/99

   

Part 3

Delegations of Authority

 

Chapter 1

General  

10/25/99
Update drafted

2

Delegations to Office Directors
Office of the Assistant Secretary - Indian Affairs
 

10/25/99
Update drafted

3

Delegations to BIA Division Chiefs under Office Directors, Office of the Assistant Secretary - Indian Affairs                       

In review

4

Delegation of Authority - Director, BIA to Deputy Bureau Director, Field Operations

12/19/12

5

Delegation of Authority - Director, BIA to Deputy Bureau Director, Justice Services           

5/17/10

6

Delegation of Authority - Director, BIA to the Deputy Bureau Director, Indian Services and Deputy Bureau Director, Trust Services  

12/19/13

7

Reserved 

8

Delegations to Deputy Directors, Associate Deputy Directors, and the Assistant Deputy Director (BIE)   

11/05/10

9

Delegation of Authority to the Director, Office of Self Governance 3/13/12

10

Delegations to Office Directors, Office of the Chief Financial Officer        

07/08/09

11Delegation of Authority - Director, BIA to the Director, Land Buy Back Program (BBP), BIA Acquisition Centers11/26/13
   

Part 4

Reserved

 
   

Part 5

Management Accountability

 
Chapter 0Overview and Responsibilities10/02/12

1

Internal Control and Audits of IA Operations  

02/01/12

2

Single Audits11/06/12

3

Management Controls  

See 5 IAM 1 (2/01/12)

4

Annual Assurance Statements

02/01/12

   

Part 6

Reserved

 
   

Part 7

Correspondence Management

 

Chapter 1

Goals and Responsibilities  

4/27/01

2

Clearance and Signature Authorities  

4/27/01

3

Copies  

4/27/01

4Data Tracking System (DTS)6/27/13
   

Part 8

Equal Opportunity Programs

 

Chapter 1

Overview and Responsibilities

In review

2

Reserved 

3

Procedures for BIA and BIE Employees to File a Complaint of Discrimination

01/28/10

   

Part 9

Records Management

 
 

 Indian Affairs follows the records management processes and policies as managed by the Office of the Special Trustee (OST), Office of Trust Records (OTR). Policies can be found in the  IA Records Management Manual; this Manual is located on the Inside Indian Affairs website here:

IA Records Manual on Intranet

 

Part 10

Information Quality

 

Chapter 1

General Overview

See 10 IAM 1-6

1-6

Information Quality  

07/21/09

2

Quality of Disseminated Information

07/21/09

3

Scientific Integrity  

07/21/09

4

Scientific Conduct

07/21/09

5

Peer Review

07/21/09

6

Requests for Correction and Administrative Appeals

07/21/09

   

RELATIONSHIPS WITH TRIBES, CONGRESS, THE STATES, AND THE PUBLIC (Parts 11–17)

Part 11

Public Affairs

 
   

Part 12

Congressional and Legislative Affairs

 
   

Part 13

Indian Self-Determination

 

Chapter 1

Authorities and Waivers  

1/13/00

2

Awarding Official Implementation Plans

5/11/07

3

Awarding Official Certification System

5/10/07

4

Awarding Official Standard of Conduct

5/11/07

   

Part 14

Indian Self-Governance

 
   

Part 15

Federal Acknowledgement

 
 

 

 

Parts 16-17

Reserved

 
   

MANAGEMENT AND ADMINISTRATION (Parts 18 – 29)

Part 18

Regulatory Affairs and Collaborative Action

 

Chapter 1

Overview and Responsibilities  

 12/10/14

2

Federal Register Notices and Rules 12/10/14

3

Information Collection 12/10/14

4

Collaborative Action and Dispute Resolution 12/10/14
5Directives System 12/10/14
   

Parts 19

Oversight

 
 Chapter 1

 Conference Related Activities and Planning

 11/07/12
   

Part 20

Performance Management

 

Chapter 1

Overview and Responsibilities  

8/23/12

2

Strategic Planning

8/23/12

3

Annual Performance Plan and Report

8/23/12

4

Annual Performance-based Budget

8/23/12

5

IA Performance Management System (IA-PMS)

8/23/12

6Performance Cost Data and Modeling8/23/12
7Program Review and Assessment8/23/12
8Capital Planning and Investment Control8/23/12
9Program Planning Guidance10/16/12
   

Part 21

Reserved

 
   

Part 22

Acquisition

 

Chapter 1

Reserved   

2

Reserved 

3

Contract File Location, Organization and Retention  

In draft

   

Part 23

Property

 

Chapter 1

Administration 09/23/10

2

Personal Property Accountability 09/23/10

3

Inventory 09/23/10

4

Budget Object Class (BOC) Requisitions and Leases/Rentals

03/22/10

5Receipt of Property and ServicesIn review
6Identification09/23/10
7Stores09/23/10
8Relief of Accountability09/23/10
9Acquisition, Accountability, and Control of Firearms/Ammunition09/23/10
10Classification09/23/10
   

Part 24

Grants and Cooperative Agreements

 

Chapter 1

Processing Grants and Cooperative Agreements

In draft

2

Standard Forms 
3Purchase of Vehicles by Grantees 
   

Part 25

Safety and Occupational Health*

*This function falls under the purview of the Office of Facilities, Environmental, Safety & Cultural Resources Management (Parts 59 and 80-89 also)

 

Chapter 1

Policy and Authorities  

10/5/04

2

Responsibilities

10/5/04

3

Staff Services  

7/13/04

4

Federal Occupational Safety and Health (OSHA)

7/13/04

5

Motor Vehicle Safety Program

7/14/04

6

Loss Compensation Program

8/5/04

7

Employee Injury Compensation Program

8/5/04

8

Indian Highway Safety Program

Rescinded (function moved to OJS in 2010)

8Radiation Safety6/26/14

9

Technical Assistance Program

7/14/04

   

Part 26

Budget 

Chapter 1

Budget Formulation  

09/30/09

2

Administrative Control of Funds

09/30/09

3

Distribution of Resources

09/30/09

4

Reimbursement Authority

09/30/09

5

Reprogramming

09/30/09

6

Federal Financial System Codes  

09/30/09

   

Part 27

Financial Management

 
 1

Overview

 
2Financial Reporting 
3Payments 
4Reimbursable Agreements and Accounts Receivable 
5Financial Systems 
6Obligations 
7Temporary Duty Travel 
8Permanent Change of Station 
   

Part 28
 

Human Resources*

*The HR chapter index (i.e., chapter numbering) follows the Office of Personnel Management (OPM) index scheme.

 

28 IAM 1

Human Capital Policy and Responsibilities

4/23/08

28 IAM 335IA Merit Promotion and Placement Plan10/06/10

28 IAM 338

Maximum Entry Age and Mandatory Retirement of Law Enforcement Officers  Rescinded 11/17/11
28 IAM 351Competitive Areas7/28/10

28 IAM 430

Performance Appraisal - Reconsideration

3/13/08

28 IAM 451Awards and Recognition11/18/10

28 IAM 630

Creditable Service for Accruing Annual Leave         

In review

28 IAM 790

Fitness Membership Fee Reimbursement

01/06/10

   

Part 29

Reserved

 
   

EDUCATION PROGRAMS (Parts 30 – 34)

Part 30

Education (Management)

 

Chapter 1

Organization and Responsibilities 

2

Cooperative Agreements with Local Public School Districts 01/11/11

3

School Contingency Funds

5/16/08

4

Critical Incident and Death Reporting Form Policy

7/23/13

5

Prohibiting Use of Drugs, Alcohol, Tobacco and  
Inhalants in BIE Schools
 

In draft

6

Zero Tolerance for Firearms and Other Weapons

9/12/13

7

Health and Wellness Policy 12/28/11

8

Donations Policy

In review

9

Parental Permission Slip for Extracurricular Activities

10/26/10

10Family and Child Education (FACE) Procedures3/11/11
12Emergency Management Programs in BIE Schools5/17/12
14K-12 Suicide Prevention, Early Intervention, and Postvention Services7/28/11
16BIE School Policy for Sexual Offenders, K-121/23/13
   

Part 31

Education (Programs)

 
   

Part 32

Education (Personnel)

 

Chapter 1

Reserved   

2

Education Contract Personnel

04/21/09

3Waiving Qualification Requirements for Teacher Recruitment Organizations4/16/13
   

Part 33

Reserved

 
   

Part 34

Education (Post Secondary)

 

Chapter 1

Post Secondary Schools - Policy, Procedures and Responsibilities

In review

6Addressing and Responding to Sexual Violence and Abuse at BIE Post-Secondary Institutions10/11/12
7Post Secondary Suicide Prevention, Early Intervention, and Postvention Services7/28/11
   
  Parts 35-39

Reserved

 
   

LAW ENFORCEMENT and SECURITY SERVICES (Parts 40 – 42)

Part 40

Law Enforcement and Corrections

 

Chapter 1

Authority and Responsibilities  

2/24/99

2

Law Enforcement Standards  

5/5/99

3

Corrections Standards

05/09/07

   

Parts 41- 42

Reserved

 
   

ECONOMIC DEVELOPMENT (Parts 43 – 48)

Part 43

Reserved

 
   

Part 44

Grant Programs

 

Chapter 1

Indian Business Development Program

10/4/04

   

Part 45

Job Placement and Training

 

Chapter 1

Employment Assistance and Vocational Training

10/25/99

2

Demonstration Programs

10/14/98

   

Part 46

Loan Programs

 

Chapter 1

General  

11/19/98

2

Loan Guarantees and Interest Subsidies

10/25/99

3

Direct Loans

10/25/99

   

Part 47

Indian Gaming

 
 Chapter 1Reserved 
2Reserved 
3Tribal Revenue Allocation Plans3/11/11
   

Part 48

International Activities

 
   

TRUST SERVICES (Parts 49 – 56)

Part 49

Probate

 

Chapter 1

Memorandum of Partnership   (BIA, OST, OHA)                     

In draft

2

Reserved   

3

Requesting Modification to Indian Probate

In surnaming

 

 

 

Part 50

Irrigation and Power

 

Chapter 1

Irrigation  

10/25/99

2

Electric Power Utilities

10/25/99

   

Part 51

Land Titles and Records

 
 Chapter 1 Overview and Authorities 
2Recording and Custody of Land Title Documents4/30/12
3Filing and Custody of Non-Land Trust Asset Documents4/30/12
4Examination and Certification of Land Title4/30/12
   

Part 52

Real Estate Services

 

Chapter 1

Overview and Authorities 

2

Boundary Evidence Standards          

In review

3

Monitoring and Clearing of Invoices and Trust Fund Payments from Trust Funds Receivables 7/14/10

4

Reserved 

5

IIM Land Use Agreement Direct Payment Arrangement  7/21/08

6

Delinquent Payments Received on Expired Leases

1/22/08

7

Reserved 

8

Posting for Deposits of Right-of-Way Funds

1/22/08

9

Reserved 

10

Tribal Land Assignments  

2/11/08

11

USDA Farm Services Program Payments

1/22/08

12Processing Discretionary Fee-to-Trust Applications6/24/10
   

Part 53

Forestry

 

Chapter 1

Policy, Authorities and Responsibilities

9/01/06

2

Forest Management Planning

9/01/06

3

Contract Sales of Forest Products

9/01/06

4

Permit Sales of Forest Products

9/01/06

5

Forest Development

9/01/06

6

Forest Pest Management  

9/01/06

7

Forest Trespass

9/01/06

8

Inventory and Monitoring

9/01/06

9

Silviculture

9/01/06

10

Woodland Management

9/01/06

11

Forest Management Deductions

9/01/06

   

Part 54

Ag and Range

 
Chapter 1Agricultural Resources: Overview, Authorities and Responsibilities 9/26/13
2Rangeland Resource Inventory and Vegetation Monitoring9/9/14
3Agricultural Resource Management Planning9/9/14
4Grazing Permit Issuance, Administration and Monitoring9/9/14
5Rangeland and Cropland Development9/9/14
6Trespass9/9/14
7Management of Noxious Weeds on Indian Lands9/9/14
   

Part 55

Safety of Dams

 

Chapter 1

Policy, Authorities and Responsibilities  

9/6/99

2

Program Requirements for Existing and Proposed Dams

9/6/99

   

Part 56

Fish, Wildlife, and Recreation

 

Chapter 1

Authority and Responsibilities

10/25/99

2

Policies

10/25/99

   

TRANSPORTATION (Part 57)

Part 57

Aviation Management

 

Chapter 1

Policy and Responsibilities

10/25/99

2

Operations

10/25/99

3

Safety

10/25/99

   

GEOSPATIAL (Part 58)

Part 58

Geospatial

 
 

 

 
   

ENVIRONMENTAL AND CULTURAL RESOURCES MANAGEMENT (Part 59)

Part 59

Environmental and Cultural Resources Management

 

Chapter 1

Policy, Requirements and Responsibilities

11/17/11

2

Environmental Management Assessment and Performance Program  

10/20/11

3

National Environmental Policy Act

10/20/11

4Hazardous Substances Investigation, Remediation and Reporting8/30/12
7Paleontological Resources4/30/12
8Protection of Historical and Archeological Resources10/16/12
9Native American Graves Protection and Repatriation3/07/12
10Museum Property Program7/20/10
 

 

 

INFORMATION TECHNOLOGY (Part 60 - 69)

Part 60

Information Resources

 

Chapter 1

Authorities, Organization, and Responsibilities

12/27/05

   

Part 61

Chief Information Officer – Indian Affairs

 
   

Part 62

Information Policy

 

Chapter 1

Overview 

2

Government Paperwork Elimination Act (GPEA) 

3

Information Collection (PRA)    Superseded by    18 IAM 3

4

Freedom of Information (FOIA) and Privacy Act   2/15/00

5

Records Management 

6

Correspondence Management 

7

eGov and NSN Domain Program   

8

Communication and Outreach 
   

Part 63

Information Planning

 

Chapter 1

Overview 

2

Capital Planning and Investment Control See also 20 IAM 8
   

Part 64

Information Development

 

Chapter 1

Reserved   
   

Part 65

Information Security and Privacy

 

Chapter 1

General 

2

Network Account Password  

12/17/07

3

Media Protection

12/17/07

4

Portable Device Use  

12/17/07

5

Personal Use of Government Resources

12/17/07

6

Help Desk Use

12/17/07

7

Email Use

12/17/07

8

Internet Use

12/17/07

9

Remote Access  

03/04/10

   

Part 66

Information Architecture and Engineering

 
   

Part 67

Information Operations

 
   

Parts 68 - 69

Reserved

 
   

INDIAN SERVICES (Parts 70 – 75)

Part 70

Human Services

 
 Chapter 1Overview 5/12/14
2Financial Assistance 
3Financial Assistance and Social Service Reporting (FASSR) 5/12/14
4Social Services 
5Supervised Individual Indian Money (IIM) Accounts 5/12/14
6Indian Child Welfare Act (ICWA) 5/12/14
7Housing Improvement Program (HIP) 5/12/14
   
Part 71Reserved 

Part 72

Transportation*

*See also Part 81 (Road Construction) and Part 82 (Road Maintenance) as these functions fall under the purview of the Office of Indian Services, Division of Transportation

 
   
Part 73

Tribal Government Services

 
   
Part 74Indian Self-Determination (used to be Part 13) 
   

Part 75

Reserved

 
   

INDIAN LAND CONSOLIDATION PROGRAM (Part 76)

Part 76

Indian Land Consolidation Program

 

Chapter 1

Organization and Responsibilities 

2

Reserved   

3

Application Policy to Acquire Fractionated Interests Using ILCP Funds

03/13/08

4

Conveyance of Indian Land Consolidation Purchased Interests to Indian Co-Owner

10/13/11

5

ILCP Purchase of Trust and/or Restricted Land Interests during Consolidation by Sale

03/13/08

6

Acquisition Policy using Revenue from the ILCP Acquisition Fund

05/09/08

7

Life Estate Policy for ILCP

Rescinded 11/04/11

8

Mineral Acquisition to reduce number of Fractional Mineral Interests  

05/09/08

9

Witness Policy for the ILCP

02/19/08

10

ILCP Tracts and Timber Sale Revenue

10/13/11

11

Purchase of Surface and Mineral Interests using ILCP Funds

Rescinded 11/04/11

12

Rounding as applied by ILCP

02/19/08

13

Account Restriction Policy for the Indian Land Consolidation Program

11/22/10 (in review)

14

Purchase of Trust and/or Restricted Land Interests at Probate

4/12/13

15

Sale of Trust and/or Restricted Land Interests by BIA Employee to ILCP

10/13/11

16

Application Policy to Acquire Fractionated Ownership Interests Held by Minors

Rescinded 11/04/11

17

Acquiring Fractionated Interests at Fair Market Value

08/01/08

18

Deeds Recorded in the TAAMS Image Repository

01/25/10

19

Reserved   

20

Using Appraised Values from OAS

02/27/10 (in review)

21

Recoup Revenue Process

02/27/10

22

Using Appraised Values received from OME

02/27/10 (in review)

23Automatic Application of Conveyance in TAAMSIn Review
   

LAND BUY BACK PROGRAM (Part 77)

Part 77Land Buy Back Program 
 1Overview of the Land Buy Back Program (BBP) for Tribal Nations, BIA Acquisition Centers 11/26/13
   
Parts 78 - 79Reserved 
   
CONSTRUCTION AND MAINTENANCE (Parts 80 - 89)

Part 80

Facilities Management Program*

 *This function falls under the purview of the Office of Facilities, Environmental, Safety & Cultural Resources Management (Parts 25 and 59 also)

 

Chapter 0

Table of Contents

01/23/07

1

General Guidelines

01/23/07

2

Construction Program

01/23/07

3

Operations and Maintenance Program

01/23/07

4

Construction of New or Replacement Quarters

01/23/07

5

Quarters Operations and Maintenance Program

01/23/07

6

Energy Conservation/Management Program

01/23/07

Appendix A

Glossary

01/23/07

 

 

 

Part 81

Road Construction*

*This function falls under the puriew of the Office of Indian Services, Division of Transportation (Part 72)

 
   

Part 82

Road Maintenance*

*This function falls under the purview of the Office of Indan Services, Division of Transportation (Part 72)

 
   

Part 83

Capital Asset Management

 
   

Part 84

Education Facilities

 
   

Part 85

Non-Education Facilities

 
   

Parts 86 -89

Reserved

 
 

 

 

EMERGENCY OPERATIONS (Parts 90 – 92)

Part 90

Wildland Fire Management

 

Chapter 1

Policies and Responsibilities

1/19/06

2

Fire Management Plans

1/19/06

3

Fire Management Programs  

1/19/06

4

Other Fire Management Programs

1/19/06

   

Part 91

Homeland Security (Infrastructure Protection)

 

Chapter 1

Critical Infrastructure and Key Resource Protection Policy, Functions, and Responsibilities

In draft

   

Part 92

Homeland Security (Emergency Management) 

Chapter 1

Emergency Management Program – Policy, Functions, and Responsibilities

Please contact the RACA Office if you need to view this policy

9/28/10

   

Parts 93-100

Reserved

 
 

 

 

TRUST FUNDS MANAGEMENT (Parts 101 – 105)

Part 101

Individual Indian Money Accounts

 

Chapter 1

General

8/21/00

2

Supervised Accounts 

8/21/00

3

Reserved   

4

Appeals Process

8/21/00

   

Parts 102-105

Reserved